Mailroom Classification

The intelligent data capture of incoming information is critical to the success of any organization. Vital information lies within incoming documents. Yet, the process of capturing, sorting and delivering this information can be time-consuming, expensive. It is prone to error, while tying up skilled employees in mundane tasks.

Various researchers have found that customers are looking for a single end-to-end mailroom solution to answer all their information-related needs and to handle the complete life cycle of documents. This includes the capture, analysis, and classification of incoming information. Demands for intelligent document classification are expected to rapidly grow through the coming years. Capturing incoming information efficiently, precisely, and in a timely manner is the key for ensuring operational efficiency, security, and regulatory compliance. The emergence of multiple channels of communication into the daily life of the organization has compounded information management complexity. The sheer speed of electronic communication has changed expectations of customer response time.

TIS’ Smart Mailroom Application helps make the vision of the paperless office - real.

Smart for mailroom application is a mailroom solution providing a single point of entry for any kind of information entering the organization. The information may originate from paper mail, fax, email, or any other source. Smart for Mailroom Application automatically recognizes the image, understands it, and accordingly defines its destination within the organization. Smart for Mailroom Application provides tracking capabilities, while the digitized image of the document is routed for further processing.

Smart for Mailroom Application consists as a mailroom solution of sophisticated artificial intelligence and machine learning algorithms. It  uses the core knowledge developed by Top Image Systems over the years, through successful implementation of high-volume and complex data capture projects worldwide.

Smart for Mailroom Application improves efficiency by:

• Eliminating mis-routed or lost documents
• Allowing on-time response, prompt, accurate delivery of business-critical information, and quick processing of payment orders. 
• Facilitating customer services and relationships with suppliers and business partners.
• Much improving mail security.

Smart leverages several of eFLOW's advantages, including the mailroom solution ability to handle content arriving in any format. This is based on:

• An effective, robust, stable, and scalable platform, for all content entering the enterprise
• Unprecedented recognition technology
• An online learning mechanism, which enables eFLOW to recognize and learn the structure and format of documents not previously seen by the system
• Powerful engines with an exclusive voting algorithm to achieve the most accurate results
• Built-in connecting agents to a wide range of back-end systems; and additional vertical expertise

Based on the eFLOW Unified Content Platform, Smart applies the organization’s business rules, validates the extracted data, and seamlessly delivers the data to ERP, CRM and Workflow enterprise systems, including SAP, Oracle, and JD Edwards.

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